Dashboard
Outreach and production at a glance.
Start with your spreadsheet
Your CRM is empty. Import the contacts, outreach statuses and media days from your Media Day CRM Tracker sheet to get going.
Follow-ups due 0
Next shoots & events 0
New website requests 0
Booking requests from wardsportsmedia.com. Add them to the CRM with one click — that creates the contact and the media day.
Recent activity
Scorecard
Who did what today and this week. Updates itself every minute. loading…
Next 14 days 0
Overdue follow-ups 0
Unpaid invoices 0
Live feed
Contacts
Coaches and programs. Click a row to open it.
| School | Coach | B/G | Phone | County | Status | Follow-up | Last emailed | Rep |
|---|
Outreach pipeline
Drag a card to change its status, or click it to open the contact.
Media Days & Events
Everything booked — media days, tournaments, duals, events — through delivery.
| Date | Type | School / org | B/G | Sport | Service | Stage | Forms | Editing | Delivery |
|---|
Invoices
Build an invoice from a media day or from scratch, adjust the lines, then send it — the client gets a summary email with a link to view, print or pay.
| Invoice | Client | For | Date | Due | Total | Balance | Status | Paid via |
|---|
Calendar
Shoots, tournaments and events. Subscribe once and every job you add shows up on your phone and computer automatically.
Share my availability
A public page with your open dates — send it when someone asks when you're free. Booked days show only the area of the state (never the school); days busy on My other calendars show as not available.
Areas fill in from each school's county (Central FL, Tampa Bay, South FL…) or, out of state, the job's location. Any day without one shows just “Booked” — pick or type its area below.
Add to my calendar
Google Calendar: Other calendars → + → From URL → paste the link. iPhone / Mac: Settings → Calendar → Accounts → Add Subscribed Calendar → paste. Outlook: Add calendar → Subscribe from web. Updates every few hours. Keep the link private — anyone with it can see your schedule.
My other calendars 0
Paste the private iCal link of any calendar you already use and its events show up here as busy — so you never book a media day over a practice, a trip or another job. Read-only; nothing is changed on your calendar.
Google Calendar: open calendar.google.com on a computer → ⚙ Settings → click the calendar on the left → Integrate calendar → copy Secret address in iCal format. iPhone / iCloud: Calendar app → tap the ⓘ next to the calendar → Public Calendar → Share Link (starts with webcal://). Outlook: Settings → Calendar → Shared calendars → Publish a calendar → copy the ICS link. Events refresh about every 15 minutes.
Email templates & forms
Write once, send in two clicks. Placeholders fill in from the contact or job: {{coach}} {{first}} {{school}} {{sport}} {{gender}} {{date}} {{time}} {{location}} {{service}} {{price}} {{type}}
Templates 0
New template
Upload files in the Forms & contracts box on the right, then tick them here.
Forms & contracts 0
Your Ward Wrestling legal forms are pre-loaded (hosted at wardsportsmedia.com/forms). Upload anything else you attach to emails — price sheets, W-9, updated contracts…
Sending as
Emails go out from your Ward Media address through Resend; replies come to your inbox.
Activity
Every email sent from the CRM, plus calls and notes you log.
Replies
Replies to emails sent from the CRM. Each one also lands in the inbox of whoever sent the email.